Access to Teaching Spaces for Recording

Initially two rooms (Meston 009 and 011) are being opened up on the Old Aberdeen campus and one room (0:054 in Polwarth) on the Foresterhill campus. These rooms have had to be located in buildings already open for research due to not all the campus as yet being open again. If there is further demand for space, consideration will be given to opening up additional spaces within the constraints of building access restrictions. 

The room audio visual facilities include a networked PC, camera/microphone visualiser and  will permit Panopto style video recordings 

To make the process as simple and safe as possible, anyone wishing to make use of one if these spaces must follow the following steps:

1. Have a conversation with your academic line manager about accessing campus. Guidance has been prepared for this conversation for Managers and may require the completion of a risk assessment process for staff with concerns about their engagement on campus. 
2. Complete the 'Returning to on Campus: Working Safely' (entitled Return to campus e-learning, listed under My courses) online training resource about what to expect and consider when you return to campus.
3. Book your slot for one of the available rooms through Outlook.  
   • Through Outlook, choose your preferred room. The three rooms that have been set up are named within Outlook using the following names. 
     • OA-Meston-009 Video Recording Room 1
     • OA-Meston-011 Video Recording Room 2 
     • FH-Polwarth-0.054 Video Recording Room 1
   • Choose your preferred time - please note slots are restricted to 2 hours.  
   • You will be notified when your booking is confirmed and will be sent documentation (SOP for your chosen room and guidance on use of equipment). Please ensure you read this before coming to campus.
   • If you are unsure how to use Outlook to book a room please see our guidance.
4. When you come to campus, follow the guidance below depending on if you are accessing Old Aberdeen or Foresterhill rooms.
   • Old Aberdeen – rooms 009 &011 in the Meston Building
     • Please report to the Security Office on Dunbar Street.  You will be given a Trust Card which can be used to access the Meston Building.  On access, you should sign in the book provided inside the door to the building and proceed to the room you have reserved.
     • Cleaning materials will be provided in the room.  Please ensure you wipe down equipment and furniture ahead of use and do so again at the end of your session.
     • On leaving the building, please ensure you sign out of the building in the book and then return the Trust Card to the Security Office.
   • Foresterhill – Polwarth Room 0:054
     • Staff should attend at the door next to Polwarth Reception where they will be given access by a Porters or Security Officer.  If there are any issues gaining access, please contact Security Control on 01224 273327 and they will assist. 
     • Staff entering the building will be required to sign in before being escorted to Room 0:054. 
     • Staff must sign out on exiting the building.

Please contact Media Services. Please email mediaservices@abdn.ac.uk or phone 27 3000

The following documents contain recording instructions for each of the rooms:

• Panopto video booth guide
• Meston-009 Video Recording Room 1
• Meston-011 Video Recording Room 2 
• Polwarth-0.054 Video Recording Room 1

Please refer to the web pages: Lecture Capture - Frequently Asked Questions for further information.