| Events and Speaker Guidance |
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If you are arranging an event which is not part of our routine academic or administrative business, or doesn’t fall under one of the exemptions listed in the guidance, please fill out the form with information about your event.
The full Events and Speaker Policy is available in the Policy Zone. |
| AccessAble |
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AccessAble provides detailed information on the accessibility for University buildings on the Kings College Campus, the Foresterhill Campus, and the Halls of Residence |
| Central Teaching Pool |
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The Central Teaching Pool is the main suite of rooms available for teaching activities at the University. The Pool is managed by the Central Timetabling Team. Rooms available include:
For a list of rooms with their capacities please see the Room List. You can request a room via the online form. Queries should be sent to roombookings@abdn.ac.uk. Additional NotesPlease try to give at least 3 working days notice for any room requests. During busy periods last minute requests may not be seen in time. All evening and weekend bookings are restricted to the MacRobert building, Taylor and New King's wherever possible and must end by 10.00pm. Catering is not permitted in teaching rooms. If catering is required please let us know so we can look for suitable accommodation for you. Security are advised of all room bookings to ensure rooms are unlocked as required. If a room you have booked is locked on arrival, please contact Security on +44 (0) 1224 27 3327. |
| External Hire |
Lecture Theatres and ClassroomsThe Central Timetabling Team manage a variety of lecture theatres and classrooms available for external hire. Please send enquiries to roombookings@abdn.ac.uk and include:
Evening and weekend bookings are restricted to the MacRobert Building. All bookings are made in line with the standard conditions of booking. Conference and Events VenuesCampus Services manage external bookings for the following venues:
To book, please contact the Conference and Events team: Tel: +44 (0) 1224 272660 |
| Students Societies |
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Aberdeen University Student Association (AUSA) is based in The Students' Union Building. Enquiries should be made to AUSA (ausa@abdn.ac.uk). If there are no rooms available in The Hub, societies can use rooms from the Central Teaching Pool, subject to availability. AUSA provides the Central Timetabling Team with a list of approved contacts for each society - usually the President, Secretary and Treasurer. Room bookings requests are accepted only from the approved named contacts. You can request a room via the online form. For multiple requests please email roombookings@abdn.ac.uk with the full details. |
Teaching and Meeting Rooms
- Teaching Rooms
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The Central Timetabling Team are responsible for booking rooms from the Central Teaching Pool above.
You can request a room via the online form. Queries should be sent to roombookings@abdn.ac.uk.
Students wishing to book space for dissertation/project work should approach a supervising member of academic or administrative staff to approve and submit the request on their behalf.
- Old Aberdeen Meeting Rooms
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Staff Meeting Rooms
Members of staff can schedule (book) meetings rooms for University business using Outlook or Outlook Web App (OWA).
We’ve produced fact sheets for meeting organisers, outlining the simple steps on how to schedule a meeting and book a room:
IMPORTANT CHECKS BEFORE YOU SEND YOUR MEETING INVITE
Is the room free for you to book?
You must check a meeting room’s availability (using Outlook Scheduling Assistant) before submitting your meeting request. Availability is indicated by coloured blocks on the calendar; if the room is ‘Free’, there will be no colour block. Some room requests can only be actioned during working hours.
Is your meeting an ‘All day event’?
When you make your meeting an ‘All day event’, Outlook’s default behaviour is to automatically change the status of the meeting from ‘Busy’ to ‘Free’. In order to prevent other meeting organisers booking the room, you must manually change the status to ‘Busy’.
NEW!
Now also available...
- University Office: Court Room, Committee Room 2 and the Video Conference Suite
- MacRobert meeting rooms: Rooms 509, 609
Cruickshank Building Meeting Room Room Capacity OA-Cruickshank-G27 20 Edward Wright Building Meeting Room Room Capacity OA-Edward Wright Annex-G04 16 OA-Edward Wright-F61 25 OA-Edward Wright-G34 8 OA-Edward Wright-G73 10 OA-Edward Wright-S95 15 Meeting Style Fraser Noble Building Meeting Room Room Capacity OA-Fraser Noble-156 36 OA-Fraser Noble-185 40 classroom style MacRobert Building Meeting Room Room Capacity Note OA-CASS-Music Room 055 25 MacRobert Music Room OA-MacRobert-027
(James Scotland Suite)22 OA-MacRobert-029
(James Scotland Suite)25 OA-MacRobert-47 16 OA-MacRobert-509 10 OA-MacRobert-609 7-8 OA-MacRobert-Conf Rm 1 RDEH 8-12 Rural Digital Economy Research Hub OA-MacRobert-Conf Rm 2 RDEH 12-15 Rural Digital Economy Research Hub Meston Building Meeting Room Room Capacity OA-Meston-G05 24 University Office Building Meeting Room Room Capacity Notes OA-Univ Office-100 (HR Training Rm) 20 HR Training Room OA-Univ Office-Committee Rm 2 35 OA-Univ Office-Court Rm 35 OA-Univ Office-VC Suite 25 VC Facilities Zoology Building Meeting Room Room Capacity OA-Zoology-316 15 Others Meeting Room Room Capacity Notes OA-24 High St North Seminar Room tbc OA-Butchart-Meeting Rm 1 tbc AUSA Meeting Room OA-Butchart-Meeting Rm 2 tbc AUSA Meeting Room OA-Butchart-Small Hall tbc AUSA Meeting Room OA-Butchart-Squash Court Space tbc AUSA Meeting Room - Foresterhill Meeting Rooms
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Staff Meeting Rooms
Members of staff can schedule (book) meetings rooms for University business using Outlook or Outlook Web App (OWA).
We've produced fact sheets for meeting organisers, outlining the simple steps on how to Schedule a meeting and book a room:
IMPORTANT CHECKS BEFORE YOU SEND YOUR MEETING INVITE
Is the room free for you to book?
You must check a meeting room’s availability (using Outlook Scheduling Assistant) before submitting your meeting request. Availability is indicated by coloured blocks on the calendar; if the room is ‘Free’, there will be no colour block. Some room requests can only be actioned during working hours.
Is your meeting an ‘All day event’?
When you make your meeting an ‘All day event’, Outlook’s default behaviour is to automatically change the status of the meeting from ‘Busy’ to ‘Free’. In order to prevent other meeting organisers booking the room, you must manually change the status to ‘Busy’.
Suttie Centre
The Suttie Centre and MacGillivray rooms are bookable online. Please send enquiries to suttiecentre@abdn.ac.uk.
Health Sciences Building Meeting Room Room Capacity Note FH-Health Sciences-115 (VC) 30 Boardroom; 50 Seminar VC Facilities FH-Health Sciences-213 20 No AV facilities FH-Health Sciences-315 20 No AV facilities IMS Building Meeting Room Room Capacity Note FH-IMS-05.15.06 Viva Room 8 FH-IMS-Atrium Varies, ask for details FH-IMS-Level 2 Meeting Rm 16-18 Projector FH-IMS-Level 5 Conf Rm 16 Boardroom; 30-35 Seminar Projector FH-IMS-Level 7 Conf Rm 100 Seminar Projector Polwarth Building Meeting Room Room Capacity Note FH-Polwarth-0:054 12 FH-Polwarth-1:026 tbc FH-Polwarth-1:029 18 FH-Polwarth-1:044 10 No windows FH-Polwarth-2:035 10 No windows FH-Polwarth-3:052 30 FH-CAPC-Seminar Room 6 chairs only, no table Centre for Academic Primary Care - Ad Hoc Meeting Room - Conference and Events
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Conference and Events in Campus Services manage the following rooms:
- Sir Duncan Rice Library
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Library Meeting Rooms
From 22 May 2017 staff will no longer be able to book meeting rooms in The Sir Duncan Rice Library via Outlook.
All enquiries regarding booking of rooms in the Library should be directed to adminroombookings@abdn.ac.uk.
For more information regarding booking rooms go to Sir Duncan Rice Library page.
- Inverurie Hub – Bookable Hot Desk Office Spaces
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9 bookable hot desk office spaces are now available for staff use at the Inverurie Hub.
We will be trialling an initial pilot of the space with DDIS staff, in advance of making the spaces available to all staff.
Further information and booking can be found at https://www.abdn.ac.uk/staffnet/working-here/inverurie.php (access currently restricted to DDIS staff only).