Research Award Management System: Worktribe

Complex bids can take many months to prepare and require careful planning. Start the process early, and make sure you allow adequate time to develop your proposal.

Yes.

Yes. All external grant applications and awards, even those with a zero value Aberdeen budget, should be recorded in Worktribe so that your proposed Co-I time commitment on such projects is recorded. Logging the grant on Worktribe will also ensure that it will appear in PURE.

Whilst preparing a project proposal on the Worktribe 'Project' module, the system will give you the option to create an ethics application as part of the project. Please be advised that not every research project requires ethical approval. You should consult the guidance from the ethics boards to determine if your research needs ethical approval.

Even if you do require ethical approval for your proposed project, you don't necessarily need to apply for ethical approval while preparing your funding proposal (unless your funder requires ethical approval at the point of submitting your funding application). However, you must obtain ethical approval before starting your research and you should allow sufficient time for the application to be reviewed and approved. Please only apply for ethical approval via Worktribe once the system has been adopted by the associated Ethics Board (see the roll-out schedule ). Until then, please use the existing ethics application processes .

Yes. You can Export cost reports to Excel via the drop-down menu next to the Submit for Approval button at the top of your project window.

Yes. When a budget is unlocked for editing you can change the budget currency. This allows you to flip the budget between currencies and shows the currency rate for conversion. See the section on Foreign Currency Budgets in the Worktribe User Guide .

If the currency you require is not available in Worktribe, please contact ramsproject@abdn.ac.uk .

Yes. But you must consult with, and have approval from, your Head of School before reducing overheads.

Yes. You can add interns as Temp Staff and modify as necessary.

Yes, but it would have to be returned to you first. So, as far as possible, it is preferable to finalise the budget before submitting for approval.

You would add the individual within the staff budget as normal. but will then need to contact your Cost Accountant, who is assigned to the project, to make this change on your behalf.

Your Business Liaison Officer will review the information and will follow up accordingly.

Your Business Liaison Officer will be able to assist.

No. You should still adhere to your school policy. However, you will use Worktribe to submit peer review requests, and reviewers submit assessments using Worktribe.

The Peer Reviews tab is only displayed on your Home screen if:

• You are a PI and have Added a Peer Review request, but have not yet Submitted it to the Reviewer, or
• You are a Reviewer and have received a Peer Review request, but have not yet Marked it as Complete.

If at any point there are no Peer Review requests assigned to you, either as a PI or Reviewer, the Peer Reviews tab will disappear from your Home screen, and will only re-appear next time it is in use.

All Peer Review requests, regardless of the stage they are at in workflow, will still appear under the Project Peer Review tab, and will indicate their current status.

Please contact ramsproject@abdn.ac.uk and we will set up access for you.

With the exception of the risk assessment (which has to be completed in one sitting), you can return to your project in Worktribe at any time to make changes etc.

No. You should follow the current process for the time being.

Yes, you can!

Please submit a request form and we will add the funder to Worktribe.

No. Once submitted, it becomes 'View only'. Your Research Support Officer (Pre-Award) will support you and make minor changes on your behalf. If major changes are required, they will return your project back to 'Bid Development' stage in order for amendments to be made to the proposal.

No. If for any reason you want to delete a project, please contact your school Research Finance team .

Yes. It is possible to duplicate a project. See the Duplicate a Project section in the Worktribe User Guide .

Worktribe is ISO 27001 certificated . This is an internationally recognised best practice framework for information security management systems (ISMS). Essentially, it means Worktribe is able to securely handle confidential information, with controls in place to identify and reduce any risks to this information.

Worktribe also complies with all GDPR requirements.

Login to Worktribe is strictly controlled by the University with all users having to authenticate via Shibboleth. Once signed in, further permissions within the system enable additional control of proposal elements.