Space Management Group
Terms of Reference
The Group will :
- Have oversight of current space allocation across the University by (i) ensuring that the Guiding Principles of Space Management support the delivery of our Aberdeen 2040 commitments and (ii) monitoring how efficiently and cost-effectively space is used across the University;
- Consider and make recommendations to Estates Committee and/or SMT as appropriate on all significant proposed changes to the use or occupancy of space across the University, having due regard to ensuring effective consultation and communication in relation to all such changes;
- Consider options for the future use of space which is vacated upon the conclusion of capital/construction projects and make recommendations on the use of the resulting vacant space to the Estates Committee;
- Ensure current and future space needs are considered and met, including
(i) encouraging cross-University engagement with the development of the Estates Masterplan and
(ii) contributing to the Masterplan development process as appropriate;
- Oversee the implementation of the Guiding Principles of Space Management and Space Change Procedure, including:
- Receiving reports and recommendations from the Space Management Panel and the Learning & Teaching Spaces Sub-Group;
- Validating the space needs of Schools and Professional Services within the approved framework;
- Providing guidance on the equitable and efficient distribution of space;
- Ensuring that the framework within which space allocation is undertaken and space utilisation is monitored continues to serve the best interests of the University.
- Provide a network through which information is shared regarding space allocation issues;
- Establish appropriate space standards and norms by building type, layout, age and function;
- Inform future Estate developments and forward planning.