UKRI Funded Author's Publishing Checklist

a. Is the journal included under one of the institution’s open access publisher agreements?

NO: see (b) or (c)

YES: Is the responsible corresponding author currently affiliated to the University of Aberdeen?

• NO: see (b) or (c)
• YES: you can publish gold open access at no cost.

b. Does the journal permit deposit of the author’s accepted manuscript (AAM) in the institutional repository under a CC BY licence?

• NO: prior to submission, ensure that your manuscript includes a licence statement in the funding acknowledgement section of the manuscript and any cover letter/note accompanying the submission. This cannot be added retrospectively! After acceptance deposit the AAM to pure under CC BY licence.
• YES: deposit the AAM to pure under CC BY licence upon acceptance.

c. Is the journal fully open access and requires an Article Processing Charge (APC) to be published?

• Do you have the approval from your DoR?
• Is the grant current or expired within the last 5 years?
• Is the corresponding author or PI of the UKRI grant affiliated to Aberdeen?

If NO applies to one of the above: you are not eligible for the UKRI open access block grant. Please make sure you have funds available to cover the APC prior to submission.

If YES applies to all of the above: please contact openresearch@abdn.ac.uk prior to submission to check whether there are OA funds available.

If you are not the corresponding author, ask your co-authors for the licence statement to be included in the submitted manuscript.

This typically includes:

1. where the data can be accessed (preferably a data repository);
2. a DOI or accession number, or a link to a permanent record for the dataset;
3. if apply, explanation of restrictions on accessing the data (e.g. for ethical, legal or commercial reasons);

Please include a data access statement even when data are available in the supplementary materials (e.g. Data supporting this study are included within the article and/or supporting materials) or no new data were generated (e.g. No new data were generated or analysed during this study).

• Deposit your article (article accepted manuscript (AAM) or version of record (VOR)) in Pure as soon as possible;
  • How? Check our Pure guides or send a copy of the AAM/VOR and the acceptance email to paperaccepted@abdn.ac.uk and the Scholarly Communications Team will do it for you.
• Biomedical research is also required to be deposited in PubMed central in accordance with MRC additional terms and conditions. 

If you are publishing a monograph or edited collection, make sure that the publisher offers a compliant open access route.

If you are contributing a book chapter, you should inform the editor and publisher of your funder open access requirements before agreeing to contribute.

a. immediate open access under a Creative Commons licence.

b. deposit the final version or the accepted manuscript in a repository under a Creative Commons licence within 12 months of publication. 

If you choose to pay for immediate open access ensure that funds are confirmed available from UKRI before submission. 

If your chosen publisher cannot meet the open access requirements you should consider another publisher. Exemptions will only be granted in exceptional circumstances. 

Discuss with the publisher what the options for open access are and the costs.  Bear in mind that this may be to deposit either the final published or accepted manuscript in an institutional or subject repository within 12 months of publication.  Open access funds are not available for this route.

Consider other suitable publishers, the Open Research Team can advise on different publication models available.

You may find the Open Access Book Toolkit useful to learn more about open access book publishing models.

Before you submit contact the Open Research Team.

If you need to apply for funding from UKRI we will do this on your behalf.

We will need to supply the below information to UKRI at the Stage 1 application. Wait for confirmation from UKRI before submission.

• name of research organisation
• UKRI funding reference
• author name(s)
• title of publication
• name of publisher
• cost
• statement about relationship of the output to the UKRI funded project or grant, including the author’s role

When your output is published

Contact paperaccepted@abdn.ac.uk to have your output added to Pure. Send details of the final open access publication or a copy of the author's final peer-reviewed accepted manuscript.

If applicable the institution will assist with payment and apply to UKRI for funds via the stage 2 application process. Contact the Open Research Team.